Volunteer Management System
Run school volunteers without the chaos.
Schedule activities, collect RSVPs, assign shifts, and track every hour — no sign-up sheets, no group texts. Built specifically for schools.
Volunteer activities
This week · 6 activities
Fall Festival
Sat · 9:00 AM · 12 / 12 shifts
Library helpers
Tue · 1:00 PM · 4 / 6 shifts
Field trip chaperones
Thu · 8:30 AM · 2 / 8 shifts
Book fair setup
Fri · 3:00 PM · 0 / 5 shifts
Volunteer hours logged
1,240 hrs
Schedule activities
Plan every event in one place.
Set up festivals, field trips, fundraisers, and classroom help once — with the dates, locations, and number of helpers you need already defined.
- Create volunteer activities with dates, times, and locations
- Define exactly how many helpers each activity needs
- Publish a clear calendar parents can browse and join
- Reuse recurring activities each term without rebuilding them
Date
Oct 18, 2025
Time
9:00 AM
Location
Main field
Helpers needed
12
Coordinator
Dana Pruitt
RSVPs open
Sep 20, 2025
Roles
Parent RSVPs
Let parents sign up in two taps.
Parents see open activities right in their portal and RSVP from any phone. You watch slots fill in real time — no spreadsheets, no double-booking.
- Parents browse and RSVP from the portal on any device
- Slots close automatically once an activity is full
- See who has confirmed, declined, or not yet responded
- Spot the shifts that still need helpers at a glance
RSVPs
Field trip chaperones| Parent | Student | Status |
|---|---|---|
| Maria Vega | Lucia Vega | Confirmed |
| Richard Lam | Owen Lam | Confirmed |
| Tasha Boone | Eli Boone | Awaiting |
Shift assignments
Put the right helper in every slot.
Break an activity into shifts and assign volunteers to each one. Everyone sees exactly where to be and when — and empty slots stand out before event day.
- Split activities into time-boxed shifts and roles
- Assign volunteers directly or let parents self-claim shifts
- Spot unfilled and over-staffed shifts at a glance
- Volunteers see their schedule and role in their portal
Booth setup
7:00 – 9:00 AM
Ticket table
9:00 – 12:00 PM
Games area
10:00 – 1:00 PM
Cleanup crew
2:00 – 4:00 PM
Timesheets & hours
Every hour counted — automatically.
Volunteers check in and out, hours roll up per family and per activity, and text reminders go out the day before each shift with the Text Alerts add-on.
- Volunteers check in and out to log accurate hours
- Hours roll up by family, activity, and term automatically
- Text reminders go out the day before each shift (Text Alerts add-on)
- Export hour totals for grants, awards, and required-hours policies
|
Maria Vega
Fall Festival · Booth setup |
2.0 hrs | Approved |
|
Richard Lam
Library helpers · Shelving |
1.5 hrs | Approved |
|
Priya Anand
Book fair · Checkout |
3.0 hrs | Pending |
Everything volunteers, nothing extra
Volunteers, handled end to end.
All the coordination a busy school needs — without the enterprise price tag or the learning curve.
Schedule activities
Plan festivals, trips, and classroom help on one calendar.
Parent RSVPs
Families sign up from the portal in just two taps.
Shift assignments
Assign volunteers to roles and spot gaps instantly.
Timesheets & hours
Check-in and out logs accurate hours automatically.
Text reminders
A text goes out the day before each shift with the Text Alerts add-on.
Volunteer roster
A searchable directory of everyone who helps out.
Hours reporting
Export totals for grants, awards, and policies.
Mobile friendly
Parents and coordinators manage it all from a phone.
Make volunteers the easiest part of running your school.
Switch from sign-up sheets to a volunteer management system built for schools. Set it up before your next event — coordinate all year.
Volunteers is included in every plan, with no add-on to buy.