Simple School Management Software for K-12 Programs

Enrollment, billing, and parent communication for private K-12 schools, hybrid homeschooling, microschools, and alternative programs that have outgrown spreadsheets—but don't have the time or budget for complex systems.

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App screenshot

Get paid on time without chasing anyone.

Auto-pay, payment plans, and automatic reminders do the work. You just watch the money come in.

Families enroll in auto-pay and never miss a due date
Offer payment plans with discounts for paying upfront
Automatic reminders go out before payments are late—not after
Accept cards, ACH, or record offline payments in one ledger
Issue credits, refunds, and sibling discounts in seconds

Invoice # INV-2025-0122 Partially paid

Total due

$1,600.00

Total paid

$160.00

Balance

$1,440.00

Billed to

Richard Lam

Due on

May 05, 2025

Issued on

Jan 07, 2025

Auto-pay

Reminders

Payment method

Visa 1234

Charges

World History
$600
Biology
$600
Algebra 1
$400

Monthly Payment Plan

Date
Amount due
Jan 1, 2025
$160.00
Feb 1, 2025
$160.00
Mar 1, 2025
$160.00

Fill seats faster without the spreadsheet chaos.

Parents browse classes, select schedules, and register online. You get complete rosters without the back-and-forth.

Collect student applications with custom forms
Let families register themselves with a self-serve portal
Automatically close enrollment when classes fill—no overselling
See real-time enrollment counts across every class and session

Schedule

Class Students Status
Math 1

Fall semester · Course

 15 of 25 Open
English 3

Fall semester · Lecture

 20 of 20 Full
Science lab

Fall semester · Lab

 0 of 30 Closed

Reach every family and prove it.

Send updates to your whole school or specific groups. Track delivery so you know exactly who received what.

Send to everyone or filter by class, grade, or enrollment status
See delivery confirmations for every message
Resend to anyone who missed it—in one click
Keep all parent communication in one searchable history

Subject

Weekly Update Email
Sending

[email protected] Delivered
[email protected] Delivered

Fewer emails. Faster payments. Happier parents.

Give parents a place to make payments, enroll students, and update preferences.

Parents check schedules, update info, and enroll—without calling the office
Brand it as your own with your school's colors and logo
Show families only what's relevant to them
Collect emergency contacts, medical info, and permissions before day one
Works on any device—parents can handle things from their phone

Emergency Contact Form

Form Response

Emergency Contact Form

John Doe
Submitted
02/05/2026

Enrollment. Billing. Communication. Handled.

Stop chasing payments and fielding parent emails. TeachHero automates the busywork so you can focus on your school.

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Everything you need. Nothing you don't.

The administrative backbone schools actually need—without the bloat of features you'll never use.

Enrollment

Class scheduling
Class bundling
Student application forms
Custom form builder
Student database
Customizable parent portal
Teachers can view their class rosters

Billing

Automated billing
Payment processing
Payment plans
Discounts & coupon codes
Tuition tracking & student balances
Issue refunds & credits
Fee management

Communication

Send bulk emails
Audience segmentation
Internal notes & comments
Contacts database
Teachers can message parents directly
Learn more about our features

One plan. Every feature. Pay only for active students.

Credit card and ACH fees? Just Stripe's standard rates.
We don't add anything on top.

10 students 400+ students

Try it free for 14 days

Full access for 14 days. Upgrade when you're ready.

What's included

  • Everything needed to manage enrollment, billing, and communication
  • Unlimited teacher and staff accounts
  • No limit on inactive students or alumni
  • 30-day money-back guarantee

$1.50 per active student

$15.00 /month

Start free trial

No credit card required. Cancel any time.

Free Guide

K-12 School Launch Guide

A practical handbook for founders of small private schools, microschools, and non-traditional programs.

The K-12 School Launch Guide is a free resource for anyone building or running a small educational program. No jargon. Just clear, practical guidance on the operational foundations every school needs.

Download a free copy
K-12 School Launch Guide