Tuition Management System
Collect tuition on autopilot.
TeachHero invoices every family automatically, collects payments online, and shows every balance in real time. You stop chasing.
Invoices
Fall 2025 · 82 families
INV-2025-0148
Maria Vega · Lucia Vega · Upper School
$1,600.00
INV-2025-0147
Richard Lam · Owen Lam · Grade 9
$1,250.00
INV-2025-0146
Tasha Boone · Eli Boone · Grade 7
$1,600.00
INV-2025-0145
Priya Anand · Dev Anand · Grade 11
$800.00
Collected this month
$58,400
Automated invoicing
Bill every family — automatically.
Set tuition once per program and TeachHero generates, schedules, and sends every invoice — with the right charges, discounts, and due dates already applied.
- Generate invoices automatically from enrollment and program fees
- Apply sibling discounts and coupon codes without manual math
- Itemize tuition, materials, and activity fees on one clear invoice
- Send automatic reminders before a payment is late — not after
Total due
$1,600.00
Total paid
$1,600.00
Balance
$0.00
Billed to
Maria Vega
Student
Lucia Vega
Due on
Sep 05, 2025
Charges
Payment plans & autopay
Let families pay their way — and never miss a date.
Offer monthly plans or pay-in-full discounts, then enable autopay so tuition collects itself every cycle.
- Build flexible monthly or custom payment plans per program
- Reward early payment with automatic pay-in-full discounts
- Enable autopay with card or ACH in one click
- Get notified when payments fail
Payment plan
10-month plan| Installment | Amount | Status |
|---|---|---|
| Aug 1 Visa •• 4242 |
$160.00 | Paid |
| Sep 1 Visa •• 4242 |
$160.00 | Paid |
| Oct 1 Visa •• 4242 |
$160.00 | Scheduled |
Invoices
Know exactly who owes what — instantly.
Every family's bill sits in one list: who it is for, who pays it, and what is still owed. Payments, credits, and refunds land on the bill as they happen, so the number you are reading is today's.
- See total billed, total paid, and what is still owed on every invoice
- Narrow the list to open, past due, or draft bills, and to one term
- Issue credits and refunds that reconcile automatically
- Export clean financial summaries for your board or accountant
Lucia Vega — Fall 2025
INV-1042 · Billed to Marisol Vega
Owen Lam — Fall 2025
INV-1043 · Billed to Grace Lam
Eli Boone — Fall 2025
INV-1044 · Billed to Dana Boone
Payments & reconciliation
One ledger for every dollar — online or offline.
Card, ACH, check, or cash — record it once and TeachHero helps you apply it to the right invoices and flags anything still unapplied.
- Accept cards and ACH online securely with Stripe
- Record offline checks and cash in the same ledger
- Auto-apply payments across multiple invoices and students
- Catch unapplied funds before they become a reconciliation headache
|
PAY-2025-0456
From Maria Vega |
$1,600.00 | 2 applied |
|
PAY-2025-0455
From Priya Anand |
$900.00 | $100 unapplied |
|
PAY-2025-0454
From Tasha Boone · Check |
$1,600.00 | 1 applied |
Everything billing, nothing extra
A complete tuition management system.
All the billing capabilities a growing school needs — without the enterprise price tag or the learning curve.
Automated invoicing
Generate and send tuition invoices straight from enrollment.
Online payments
Accept cards and ACH with payouts to your school’s bank through Stripe.
Payment plans
Flexible monthly or custom plans families can self-enroll in.
Autopay
Tuition collects itself every cycle, with automatic retries.
Discounts & coupons
Sibling discounts and coupon codes applied automatically.
Refunds & credits
Issue credits and refunds that reconcile on their own.
Every bill in one list
Billed, paid, and still owed on each invoice, filtered by status or term.
Automatic reminders
Families are nudged before payments are late, not after.
Make tuition the easiest part of running your school.
Switch from spreadsheets to a tuition management system built for K–12 schools. Set it up in an afternoon — collect for years.